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  • Hendersonville Police Department Records Division

    How to Contact Us: (1) What is the mailing address for the Records Division?

    Hendersonville Police Department
    Attn: Records
    P.O. Box 541
    Hendersonville, Tennessee 37077-541

    (2) Where are you located?

    3 Executive Park Drive
    Hendersonville,Tennessee

    (3) Driving Directions:

    Executive Park Drive is located off West Main Street between Imperial Blvd (Traffic Light #5) and Stadium Drive (Traffic Light #6)

    (4) Phone Number for Records Division:

    (615)264-5330

    (5) Fax Number for Records Division:

    (615)590-4702
    Reports will be faxed to other law enforcement agencies; however, reports will not be faxed or emailed to the general public.

    (6) Records Hours of Operation:

    Monday through Friday
    8:00 AM ?4:30 PM


    Copy and Services Charges: Effective August 14, 2014

    Photo I.D. is required to obtain the following

    All reports:

    .15 per page for black and white
    .50 per page for color copies (if available)


    Records Research Time

    $15.00 per hour, after first hour, plus standard copy costs


    Offsite Records Recovery

    $15.00 per hour, after first hour, plus standard copy costs


    Research Required to Produce Custom Computer Reports

    $38.00 per hour, after first hour, plus standard copy costs


    Alarm Registration $ 20.00

    Existing Photo Reproduction $ 2.00 per photo*
    Reproduction existing Audio Tape $ 1.00 each*
    Reproduction existing Video Tape $ 1.00 each*
    Image/Media CD-ROM $ 1.00 each*
    Image/Media DVD-ROM $ 1.00 each*

    * Records research fees additional after first hour*

    If records are delivered by mail, postage shall be collected in advance

    PREPAYMENT in cash or good check is required to:
    City of Hendersonville

    THE CITY OF HENDERSONVILLE DOES NOT DISCRIMINATE BASED
    UPON RACE, SEX, COLOR, OR NATIONAL ORIGIN.

    Reports at No Charge
    • Military Personnel (for official business use only)
    • Commissioned Law Enforcement Agencies (for official business use only)
    • United States Postal Service (for official business use only)
    • Tennessee Courts (for official business use only)
    • Tennessee Department of Human Services (for official business use only)
    • Sumner County Government (for official business use only)
    • Sumner County Board of Education (for official business use only)
    • City of Hendersonville (for official business use only)
    • Media Personnel
    • Senior Citizens Age 65 and Over
    • Indigent Citizens

    How to obtain a copy of an Accident or Incident Report: (1) In person ?Reports can be picked up in person during Records Division’s regular hours of operation. It is beneficial to call ahead so records personnel can verify if the report is available for release and the cost of the report.

    (2) By Mail ?If requesting a report by mail, be sure to enclose a stamped, self-addressed mailing envelope. The following information if known, should be included with the request: Incident or Traffic Accident number; Date of occurrence; name of involved party to include DOB if known; type of offense (Ex: Vandalism; Assault; Traffic Accident; etc.). If requesting by mail, a check for the exact cost of the report should be included. To obtain this cost, you will need to call the Records Division during their regular hours of operation. Checks should be made payable to: City of Hendersonville.

    (3) Minor Traffic Accidents ?Involved parties should receive a copy of this type of report at the scene of the accident. The paper you receive will specify it as a Minor Traffic Accident. No further paperwork is available on this type of Accident.

    (4) Online Accident Reports - The Hendersonville Police Department now offers online copies of accident reports. In order to obtain an online copy of this crash report you must be; a legal representative or driver or owner of the property involved in the crash; own or lease an interest in property involved in the crash; a driver involved in the crash; licensed insurance agent of a party involved in the crash, their insurer or insurers to which they applied for insurance coverage.

    You will also be required to supply information related to the specific crash you are requesting a copy of such as: Police report number, date of the accident and the last name of the person involved in the accident.

    They can be purchased by going to:
    tnbuycrash.com

    (Additional fees and charges may be applied by the vendor. You will be notified of your total before you make your purchase.)


    A Photo ID is required and should be presented at the time report is picked up.

    BE ADVISED: Social Security numbers; D.L. numbers; Bank Account information; Credit Card and Debit Card numbers; Juvenile information and certain Domestic Violence and Medical information are not public record and will be removed from the Incident copy being released to the public. Traffic reports can be released without any alteration.

    Reports that are under Active Investigation are not available for release to the public. Involved parties would need to speak with the Officer working the case in order to obtain information pertaining to the status of the report.

    Time Frame:
    a. Reports generally, can be obtained three to five business days from the time they are written.
    b. Traffic Fatalities are not subject to the five day time frame for release.
    c. Active Investigations are not subject to the five day time frame.
    See point ??above for additional details.

    You can download and fill out the required request form before hand by clicking the link below or you can always pick up a copy of the form at the Police Department. A PDF Reader is required to view the form. You must bring the form, along with your Photo ID and payment in person to the Records Department, we do not accept electronic submissions or faxed forms.
    HPD General Requests Form Download

    BACKGROUND CHECK: (1) Requestor will be required to complete a brief form; pay the required fee and present photo ID.

    (2) Unless otherwise advised, the Background Check should be available within three to five business days after request is received. You will be contacted by Records personnel when the Background Check is ready for pick-up.

    (3) You can download and fill out the required request form before hand by clicking the link below or you can always pick up a copy of the form at the Police Department. A PDF Reader is required to view the form. You must bring the form, along with your Photo ID and payment in person to the Records Department, we do not accept electronic submissions or faxed forms.
    HPD Criminal History Requests Form Download

    COMPUTER REPORTS: (1) Requestor will be required to complete a brief form and present photo ID.

    (2) Unless otherwise advised, computer reports will be available within three to five business days after request is received.

    (3) Examples of Computer Reports:
    a. Calls for Service ?lists each call when a police car is dispatched to a given location for whatever reason.
    b. Incident ?All reported crimes; types and locations
    c. Arrest ?All Arrests; types and locations
    d. Accidents ?lists traffic accidents by location and date of occurrence

    (4) You can download and fill out the required request form before hand by clicking the link below or you can always pick up a copy of the form at the Police Department. A PDF Reader is required to view the form. You must bring the form, along with your Photo ID and payment in person to the Records Department, we do not accept electronic submissions or faxed forms.
    HPD General Requests Form Download

    REPRODUCTION OF VIDEO AND AUDIO TAPES: (1) Requestor will be required to complete a short form; present photo ID and pay the required fee.

    (2) Unless otherwise advised, requested materials will be available within three to five business days after request is received.

    (3) You can download and fill out the required request form before hand by clicking the link below or you can always pick up a copy of the form at the Police Department. A PDF Reader is required to view the form. You must bring the form, along with your Photo ID and payment in person to the Records Department, we do not accept electronic submissions or faxed forms.
    HPD General Requests Form Download

    SECURITY ALARM REGISTRATION: (1) Residential and Business Owners need to register their alarm with HPD.

    (2) A short form must be completed wherein two emergency contacts should be listed. These two contacts should have access to the property and could arrive at the property within 20-30 minutes. Phone numbers are required for these contacts.

    (3) Any amendments to the original Alarm Registration must be made in person.

    (4) Requestor must present photo ID.

    (5) You can download and fill out the required request form before hand by clicking the link below or you can always pick up a copy of the form at the Police Department. A PDF Reader is required to view the form. You must bring the form, along with your Photo ID and payment in person to the Records Department, we do not accept electronic submissions or faxed forms.
    City of Hendersonville Alarm Registration Form Download

    MISCELLANEOUS RECORDS INFORMATION: Archived Reports: Hendersonville began writing reports in 1977

    BAC Reports: BAC results can take up to three months. Results will be mailed to you when received at HPD. BAC is processed at the TBI lab.

    Sex Offender Registry:
    Contact Tennessee Bureau of Investigation
    (615)744-4000 or www.tbi.tn.gov

    Crime Statistics for a certain Address/Neighborhood:
    www.crimereports.com or Option: See computer report segment

    Traffic Tickets and City Court Disposition:
    Tickets are paid at City Hall, located at 101 Maple Dr., Hendersonville, TN

    37-1-154. Law enforcement records ?Inspection limited ?Exceptions for certain violent offenders. -
    (a) Unless a charge of delinquency is transferred for criminal prosecution under § 37-1-134, the interest of national security requires or the court otherwise orders in the interest of the child, the law enforcement records and files shall not be open to public inspection or their
    contents disclosed to the public; but inspection of the records and files is permitted by:
    (1) A juvenile court having the child before it in any proceeding;
    (2) Counsel for a party to the proceeding;
    (3) The officers of public institutions or agencies to whom the child is committed;
    (4) Law enforcement officers of other jurisdictions when necessary for the discharge
    of their official duties; and
    (5) A court in which such child is convicted of a criminal offense for the purpose of a
    presentence report or other dispositional proceeding, or by officials of penal
    institutions and other penal facilities to which such child is committed, or by a
    parole board in considering such child’s parole or discharge or in exercising
    supervision over such child.
    (b) Not withstanding the provisions of subsection (a), petitions and orders of the court
    in a delinquency proceeding under this part shall be opened to public inspection
    and their content subject to disclosure to the public if:
    (1) The juvenile is fourteen (14) years of age or older at the time of the alleged act;
    and
    (2) The conduct constituting the delinquent act, if committed by an adult, would
    constitute first degree murder, second degree murder, rape, aggravated rape,
    aggravated robbery, especially aggravated robbery, kidnapping, aggravated
    kidnapping or especially aggravated kidnapping.
    (c) Notwithstanding the provisions of this section, if a court file or record contains any
    documents other than petitions and orders, including, but not limited to, a medical
    report, psychological evaluation or any other document, such document or record
    shall remain confidential.
    (d)(1) Except as otherwise permitted in this section, it is an offense for a person to
    intentionally disclose or disseminate to the public the law enforcement records
    concerning a charge of delinquency, including the child’s name and address.
    (2) A violation of this subsection shall be punished as criminal contempt of court as
    otherwise authorized by law [Acts 1970, ch. 600, § 52; T.C.A., § 37-252; Acts
    1994, ch. 998, § 1; 1999, ch 366, § 2.]



    Thank you for visiting the Hendersonville Police Department website. Stop back as we will be adding additional information that can assist you. If you need additional assistance please call 615-822-1111. Thank You.
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